# Career Opportunity: Embassy of Switzerland in Jakarta Is Hiring an Accounting, Administration & Finance Assistant
Joining a diplomatic mission offers an exceptional pathway to elevate your career while contributing to meaningful international collaboration. The Embassy of Switzerland in Indonesia serves as the official diplomatic representation of the Swiss government, fostering bilateral relations across political, economic, legal, scientific, educational, and cultural sectors.
To reinforce its development cooperation initiatives, the Embassy is currently seeking a highly qualified, proactive, and detail-oriented professional for the position of Accounting, Administration & Finance Assistant on a one-year fixed-term contract.
## About the Role and Organizational Context
The Swiss Agency for Development and Cooperation (SDC) plays a pivotal role in strengthening ties and delivering impactful development programs in Indonesia. This position is embedded within the Direct Action initiatives, focusing on effective financial governance, administrative compliance, and seamless operational delivery alongside national partners such as the Indonesian National Disaster Management Authority.
## Key Duties and Responsibilities
The selected candidate will carry out a comprehensive portfolio spanning financial control, project administration, and operational coordination.
1. Programme Implementation and Operational Support
* Assist partner agencies and internal teams in drafting robust administrative and financial documentation aligned with Swiss development cooperation standards, including Terms of Reference (ToRs), procurement requests, service contracts, and payment vouchers.
Review all project-related expenditures to ensure full compliance with official procurement guidelines, signatory delegations, and the Indonesian Government’s standard input cost regulations (Standar Biaya Masukan* / SBM).
* Coordinate closely with embassy finance officers to facilitate smooth payment authorizations and draft vendor contracts using internal administrative software.
* Manage the settlement and reconciliation of operational cash advances following the completion of project activities.
2. Accounting and Financial Reporting
* Conduct rigorous quality assessments on incoming invoices, input transactions into the banking system, process bi-weekly payment authorizations, and register entries within dedicated accounting software.
* Manage physical and digital document archiving to maintain an audit-ready financial trail.
* Prepare monthly financial reports by extracting ledger entries from enterprise management systems, reconciling booking vouchers against supporting receipts, and submitting comprehensive packages for Programme Manager approval.
* Update quarterly cash flow forecasts in alignment with evolving work plans and project milestones.
* Maintain real-time tracking of dedicated budget lines, expenditure commitments, and active procurement contracts to safeguard financial integrity.
* Provide punctual bookkeeping support to the Embassy's central accounting desk during periods of reduced project activity.
3. Administrative Oversight, Quality Control, and Logistics
* Manage all official Direct Action project correspondence, registry systems, and structured document filing.
* Perform meticulous quality checks and layout reviews on critical project documents, including concept notes, activity summaries, mission briefs, quarterly reports, and meeting minutes.
* Arrange complex domestic and international travel logistics, including flight bookings, accommodation, and venue coordination for steering committee sessions and high-level stakeholder meetings.
4. Communications and Event Support
* Deliver high-quality translation support between English and Indonesian for official correspondence and technical briefs.
* Assist with the logistical and administrative organization of high-level Swiss diplomatic delegations, community outreach initiatives, and social media publications.
## Essential Qualifications and Competencies
Candidates must demonstrate a solid track record of financial acumen, organizational precision, and intercultural adaptability.
Educational Background and Professional Experience
* Education: A recognized Bachelor’s Degree in Accounting, Financial Management, Business Administration, or a closely related field.
* Experience: Between 2 and 5 years of hands-on professional experience in accounting, procurement, financial reporting, and project administration within international development, bilateral cooperation, or non-governmental organizations.
* Specialized Expertise: Direct experience with disaster risk reduction or emergency response initiatives will be considered a significant advantage.
Regulatory Knowledge: Sound understanding of Indonesian public financial frameworks and standard input cost regulations (Standar Biaya Masukan* / SBM).
Technical and Interpersonal Skills
* Advanced proficiency in Microsoft Office applications (especially Excel and Word) alongside proven aptitude for specialized enterprise accounting platforms.
* Exceptional ethical standards, personal integrity, reliability, and an uncompromising commitment to institutional confidentiality.
* Outstanding organizational and multitasking capabilities with a results-oriented mindset.
* Complete linguistic fluency in both written and spoken English and Indonesian. Working knowledge of French or German represents a distinct asset.
* Strong communication, negotiation, and cross-cultural collaboration skills with a proactive approach to problem-solving.
## Compensation and Working Environment
The Embassy of Switzerland provides an internationally structured, supportive, and dynamic workplace culture. The successful candidate will receive a competitive remuneration package commensurate with qualifications and professional experience, complemented by comprehensive social security benefits and professional development opportunities.
## How to Apply
Eligible candidates who meet all the outlined criteria are invited to follow the application steps below:
1. Download and fully complete the official Federal Department of Foreign Affairs (FDFA) Job Application Form.
2. Prepare a tailored motivation letter highlighting your relevant expertise and suitability for the role.
3. Combine your completed application form, motivation letter, and updated curriculum vitae into a clean digital submission.
4. Send your application package via email to: [email protected]
5. Ensure your email subject line is strictly formatted as: [Your Full Name] – SDC Administration and Finance Assistant
Please note that due to the expected volume of submissions, only candidates selected for the shortlisting and formal assessment phase will be contacted.